Welcome to the 事件 and Scheduling Office.
的 事件 and Scheduling Office staff is here to guide you through all your scheduling needs and be a resource to support your event planning. All activities must comply with current 皇冠体育 guidelines 为聚会. All use of space and resources must be registered in 25日活 for indoors, outdoors, and virtual events. Please do not publicise your activity until you have been notified that your reservation is confirmed.
Sustainable events 是我们的使命吗?. 的 Sustainablity Office 和 可持续性 Committee have provided some information on hosting a zero waste event.
Publicizing your event. Event sponsors may update their publicity in 25日活 and select the appropriate calendar category. Please use caution when announcing your event publicly to ensure that your description is clear with information about how to register and who to contact for more information.
如果需要的话 modify an existing reservation, please email your scheduling office.
Helpful resources:
活动策划 Checklist for Lectures, Performances, Large Scale 事件
调度常见问题解答's and tips
25日现场调度 网站
Reservation checklist
Community Calendar or 公共日历
学术日历
关键日期
问题? Contact your 调度器 at:
Department-sponsored: eventsoffice@韦尔斯利.edu
Student organization-sponsored: studentinvolvement@韦尔斯利.edu
体育运动: athletics@韦尔斯利.edu
Curricular activities: registrar@韦尔斯利.edu
Our goal is to provide faculty and staff with tools and information to plan and schedule a successful meeting, 程序或事件.
Scheduling tools on the web
25个职业生活 is the recognized college tool for all reservations.
Express Scheduling for your virtual meetings is located on the dashboard of 25日活Pro
Scheduling a College-Sponsored Meeting, Program, or Event
Basic meetings require a minimum of three business days to process. 事件 requesting the use of departmentally managed space may take longer to generate all approvals necessary. 25日活 will notify approvers in a timely manner. 事件 that require resources (such as sound, AV, 摄影摄像, special set-ups) require a minimum of 7 days notice.
的 皇冠体育 Scheduling System is the 网站 you want to visit to check availability, find a space that meets your needs, request space and services on campus, and view all of your scheduled activities. Access to request the use of space and resources and view user preferences is only available after logging into the system with your Domain 皇冠体育 username and password.
25日活
的 only acceptable and recognized method for scheduling events on campus is 25日活. It is the system of record on campus and is used by all requestors, 调度器, 服务提供商, help desk personnel, 和调度程序. It is the only recognized tool for obtaining services, 保留空间, publicizing events, obtain space utilization data, and for safety and security purposes.
Scheduling a Non-College Sponsored Meeting, Program, or Event
的 皇冠体育 Club is currently closed. We welcome inquiries for space on campus from our Alumns and neighbors but we do have more limited availability at this time. During the academic year when classes are in session and student are in residence, priority is granted to college sponsored activites needing space and resources. For non-college sponsored events and/or space inquiries, please contact eventsoffice@韦尔斯利.edu
Weddings, Commitments, Memorials, Baptisms
For inquiries about holding your wedding, 承诺, memorial or baptism ceremony at 皇冠体育, please first visit the Office of Religious and Spiritual Life 网站或 Ceremonies at 皇冠体育 web网站 or contact the Chapel Coordinator at 781-283-2615.
认识我们的员工
Terri Flutie, Scheduling Manager
Physical Plant, Suite 130
tflutie@韦尔斯利.edu
781.283.2372
Sarah Willis, Event Manager and Scheduling System Administrator
Physical Plant, Suite 128
swillis@韦尔斯利.edu
781.283.2974
Have a General Question and Not Sure Who to Ask?
电子邮件: 事件Office@韦尔斯利.edu